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Conference Management Services for Applied Systems International

Bright Vision were retained to provide conference management services and audio visual support for the Applied Systems International Client Conference in September 2015 at the Millennium Gloucester Hotel in London. The conference is an annual event for Applied Systems’ top  125 top clients and is the most important annual UK event they hold.

The Details of the Conference

The event consisted of 2 full days conference with keynote speeches, guest speakers and several breakout sessions. In the evening the event continued into a gala dinner with further entertainment, a comedian and a live band. Set up and rehearsals happened the day before the conference, which was atyrtended by 150 people.

Our Conference Management Services

We were commissioned to provide the infrastructure for the conference in terms of audio visual support on the day, as well as being involved in all pre-event production and post event evaluation. Our services included content design and production of all graphics for the slides and creation of a number of videos used during the show.

The conference was run and controlled by a ‘show caller’ who worked in conjunction with the production manager to ensure the whole event ran to schedule. Our onsite technical crew of 6 technicians were supported by set and stage builders and local crew.

Our audio visual solution included the creation of a Twitter page where the audience could interect and ask questions throughout the show. The questions were rolled out onto the main screen on a rolling banner at the bottom of the screen throughout the whole day.

A further requirement was the ability for presenters to roam the room controlling content to the main screen wirelessly from their ipad whilst they interacted with the audience live.

What the client said:
"Just wanted to thank you again for all your efforts. It takes a lot to please my US colleagues so to have them talk so highly of you and your team is a big compliment in my view. It didn’t go un-noticed that nothing was too much trouble."
Applied Systems UK

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