In May 2014, we were contracted to provide the conference and corporate event management audio visual support for the press launch and celebratory staff party for the opening of the new Center Parcs site in Woburn Forest. The press launch was for 100 people and the Gala Dinner for 350, and the planning for this large and prestigious corporate event took 18 months.
The Brief for This Corporate Event
The brief itself was simple: to provide complete audio visual support and management for a high profile media launch, followed by an internal staff party to thank all those who had been a part of the project. The audio visual solution had to consider both elements of the event, each of which had their own requirements and challenges.
The media press launch was for an audience of 100 so needed an intimate feel. In attendance were the BBC, Sky, local news reporters, radios and film crews. The show was also streamed live to a huge number of other media sources who couldn’t attend the event personally. The staff party was for a sit down gala dinner for 350 guests and included a 24 piece band, entertainers and awards.
Our Solution to This Conference’s Requirements
This was a complex and challenging brief, which required an onsite crew of 10 technicians plus set and stage builders and a local crew to work on the project which was delivered over 4 days. Our work included: 2 days build, 1 day for rehearsals and 1 day and evening for the show.
The Audio Visual solution included an autocue system, 32 intelligent moving lights, a 16ft x 9ft LED screen, 3 tiers of staging, 3 HD camera channels, 36 metres of ceiling trussing and a top end line array speaker system.