Conference Production for Bausch + Lomb Kick Starts 2018
As a corporate event management specialist, conference production is right at the heart of what we do, so we’re always delighted when a returning client, Bausch + Lomb, the experts in innovation eye care since 1853 – is happy to give us a testimonial for our work. It’s our version of a great review on Trip Advisor, and it really kick started their year as well as ours.
This whole conference production ran seamlessly.
The Details of This Conference Production
Bausch + Lomb contracted us to provide complete audio visual support for an internal conference for 120 of their staff at the beautiful Wotton House near Dorking.
The 2 day conference included a main plenary session on day 1, with the room set up in theatre style seating mode, followed by a dinner with entertainment in a different room. Day 2 featured a series of syndicate sessions, so there was plenty to keep us busy across both days.
Our brief was clear:
- to deliver a conference production package that features a slick and professional audio visual solution to reflect the conference’s core message and content, whilst also reinforcing the brand’s values.
As always, planning is crucial with conferences, and a number of solutions were discussed with the client and organising team at an early stage.
This led to the identification of one critical element that needed to be included: the use of a large LED screen in place of typical projection. This would allow us to display incredibly bright and powerful content in the highest resolution, reflecting the company’s core proposition: Helping you see better, to live better.
Our Conference Production Specialists Ensured we Delivered the Brief
With all conference productions, there are 3 core elements to get right: the visuals, the sound and the lighting. As you can see, we use state of the art equipment to deliver the outstanding results that our clients want.
- Firstly, the visual solution. We selected our 3mm LED panels and built these into a 3.5m x 2m screen in a 16:9 format to fit in with the room’s dimensions. In order to provide maximum exposure for the company’s branding we built the LED panels into a set so the screen sat seamlessly within the set panels. The panels were all wrapped with high resolution digital print, which allowed us to display incredibly powerful images and branding on the set backdrop.
The screen was controlled by a processor and driven by our switchers, which had various inputs allowing maximum flexibility and control on all screen content. The show was comprised of slides and video supplied to the screen by 2 x show laptops and 2 x Macbooks with playback pro software installed.
- Then came the audio solution. State of the art visuals must be backed up by a class leading audio solution. Space considerations meant that the audio solution needed to be compact yet punchy. We decided on our 24 channel digital sound desk to control the show and installed 6 x D&B speakers with additional D&B subs to give the videos and walk-up stings a real boost.
- Finally, the lighting. This was all controlled from our digital lighting desk. The whole show was supplied using LED fixtures to minimise power consumption within the single phase 32 amp power available in the room. Up-lighting on the set was supplied by our LED Miltec battens, whilst stage wash and spot lighting for branding was delivered by a combination of our LED fresnel and profile lights. General wall up-lighting around the room was achieved using our wireless LED SmartBats.
Of course, all this technology needs people to run it, and the conference was delivered by 4 technicians, specialising in sound, lighting, video and graphics when the event went ‘live’. A further 3 crew managed the set-up and breakdown of the set, stage and LED screen.